4. for businesses to deal with actually comes from within – it’s own employees. Your cyber-security program should include teaching employees to apply and use maximum security settings at all times on any web browser, or social media account. It is essentially a business plan that applies only to the Information Security aspects of a business. Always be sure to use authorized applications to access sensitive documents. It’s important to exercise the same caution at work. This adds an additional layer of protection by asking you to take at least one extra step — such as providing a temporary code that is sent to your smartphone — to log in. Your company can help by employing email authentication technology that blocks these suspicious emails. Strong, complex passwords can help stop cyberthieves from accessing company information. Please login to the portal to review if you can add additional information for monitoring purposes. This Information Security Guide is primarily intended to serve as a general guide for university staff members, regardless of their place of work. If you’re unsure about a policy, ask. That’s why organizations need to consider and limit employee access to customer and client information. and scams. This also applies to personal devices you use at work. Share examples of suspicious emails, and provide clear instructions not to open documents from unknown sources, even if they do appear legit. Beware of phishing. Cybersecurity best practices encompass some general best practices — like being cautious when engaging in online activities, abiding by company rules, and reaching out for help when you encounter something suspicious. If you’re working remotely, you can help protect data by using a virtual private network, if your company has one. Creating unique, complex passwords is essential. If you’re unsure about the legitimacy of an email or other communication, always contact your security department or security lead. Your company can help protect its employees, customers, and data by creating and distributing business policies that cover topics such as how to destroy data that’s no longer needed and how to report suspicious emails or ransomware. Norton Secure VPN provides powerful VPN protection that can help keep your information private on public Wi-Fi. The possibility of incentives fully engages employees in your security operations, since they have a personal stake in secure behavior . An IT Security Policy sets out safeguards for using and managing IT equipment, including workstations, mobile devices, storage devices, and network equipment. Employees are expected to use these shared resources with consideration and ethical regard for others and to be informed and responsible for protecting the information resources for which they are responsible. NortonLifeLock, the NortonLifeLock Logo, the Checkmark Logo, Norton, LifeLock, and the LockMan Logo are trademarks or registered trademarks of NortonLifeLock Inc. or its affiliates in the United States and other countries. Here’s a fact that might be surprising. A password manager can help. DLP will log incidents centrally for review. A security policy is different from security processes and procedures, in that a policy Companies may also require multi-factor authentication when you try to access sensitive network areas. Why? If you’re in charge of protecting hard or soft copies, you’re the defender of this data from unauthorized third parties. It is advisable to draw up some guidelines that explain what systems and activities staff can and cannot access when using public wifi. That’s why it’s a best practice to secure and back up files in case of a data breach or a malware attack. Change all account passwords at once when a device is stolen. A security policy is a strategy for how your company will implement Information Security principles and technologies. Staying on top of these cybersecurity practices could be the difference between a secure company and one that a hacker might target. All of the devices you use at work and at home should have the protection of strong security software. A lot of hacking is the result of weak passwords that are easily obtained by hackers. They might not be aware of all threats that occur. Make sure that employees are able to spot all suspicious activity, know how to report it, and to report it immediately to the appropriate individual or group within the organization. Have a great trip — but don’t forget your VPN. This should include all customer and supplier information and other data that must remain confidential within only the company. The security policy will not give solutions to a problem, but it will allow you to protect your company assets, files, and documents. It’s important for businesses of all sizes to be proactive in order to protect their business and customer information. But even with these protections, it’s important to stay on guard to help assure your company’s data and network are safe and secure. that will protect your most valuable assets and data. You might receive a phishing email from someone claiming to be from IT. A VPN is essential when doing work outside of the office or on a business trip. Not all products, services and features are available on all devices or operating systems. Other names may be trademarks of their respective owners. Harvard University Policy on Access to Electronic Information 10. Here’s a deeper dive into the 10 cybersecurity best practices for businesses that every employee should know and follow. The second step is to educate employees about the policy, and the importance of security. § Dark Web Monitoring in Norton 360 plans defaults to monitor your email address only. Educate all employees. A strong password contains at least 10 characters and includes numbers, symbols, and capital and lowercase letters. It also lays out the companys standards in identifying what it is a secure or not. Make sure your IT security policy and procedures education is part of the on-boarding process for all new employees. Let your IT department know before you go, especially if you’re going to be using public Wi-Fi. Even if it’s accidental, sharing or using the IP or trade secrets of other companies could get both you and your company into trouble. Firefox is a trademark of Mozilla Foundation. Therefore, proper security systems like CCTV and other security equipment should be in place so as to monitor the incomings and outgoings. A security policy states the corporations vision and commitment to ensuring security and lays out its standards and guidelines regarding what is considered acceptable when working on or using company property and s… The first step is creating a clear and enforceable. These policies are documents that everyone in the organization should read and sign when they come on board. Make sure you have a mechanism for them to report suspicious email so they can be verified, and the source can be blocked or reported to prevent further attempts. Not for commercial use. In subsequent articles we will discuss the specific regulations and their precise applications, at length. If your employees are educated about policy and compliance best practices, they represent assets to your company’s IT security. Security managers must understand how to review, write, assess, and support security policy and procedures. It’s also important to stay in touch when traveling. And you should also be pro-active to regularly update the policies. If you have issues adding a device, please contact, Norton 360 for Gamers You might be an employee in charge of accessing and using the confidential information of customers, clients, and other employees. If you’re an employee, you are on the front lines of information security. Think about what information your company keeps on it’s employees, customers, processes, and products. One way to protect your employee end points is to ensure your confidential information is not stored locally. If a cybercriminal figures out your password, it could give them access to the company’s network. Ask your company if they provide firewall software. This includes knowing the role of policy in protecting the organization along with its data, systems, and people. For instance, if you share a picture online that shows a whiteboard or computer screen in the background, you could accidentally reveal information someone outside the company shouldn’t see. You might have plenty to talk about. Your cyber-security program should include teaching employees to apply and use maximum security settings at all times on any. To reduce the likelihood of security breaches, we also instruct our employees to: Turn off their screens and lock their devices when leaving their desks. Not all products, services and features are available on all devices or operating systems. If you educate yourself about the small things that contribute to cybersecurity, it can go a long way toward helping to protect your organization. In establishing the foundation for a security program, companies will usually first designate an employee to be responsible for cybersecurity. the loss or unauthorized access of personal or sensitive data) How to recognize a data breach Learning the process for allowing IT to connect to your devices, along with basic computer hardware terms, is helpful. If your company sends out instructions for security updates, install them right away. Immediately report lost or stolen devices, Educate your employees on some of the common techniques used to hack and how to. Public Wi-Fi networks can be risky and make your data vulnerable to being intercepted. Even though most employees are pretty tech-savvy these days and undoubtedly have encountered phishing or scam emails on their own home computer, at work it could be a different story because it isn’t their own information they’re protecting. Your company will probably have rules about how and where to back up data. Beware of tech support scams. You’ll also want to know and follow your company’s Acceptable Electronic Use (AEU) policy. Make sure that employees can be comfortable reporting incidents. -, Norton 360 for Gamers You simply can’t afford employees using passwords like “unicorn1.”. IT security guidelines for employees This objective of this article is to bring awareness to London based employees about IT security and to provide advice that will help small businesses achieve a secure digital environment. It’s also smart to report security warnings from your internet security software to IT. The Android robot is reproduced or modified from work created and shared by Google and used according to terms described in the Creative Commons 3.0 Attribution License. Using biometric scans or other such devices ensure that only employees can enter or leave the office building. Reach out to your company’s support team about information security. Follow us for all the latest news, tips and updates. Android, Google Chrome, Google Play and the Google Play logo are trademarks of Google, LLC. Violation of the policy might be a cause for dismissal. Important files might be stored offline, on an external hard, drive, or in the cloud. Consider this: A single employee could make a mistake by sharing sensitive company information on their smartphone or clicking on a corrupt link — and that could lead to a data breach. If you have issues adding a device, please contact Member Services & Support. Here’s an example. Related Policies: Harvard Information Security Policy. By the same token, be careful to respect the intellectual property of other companies. This policy can be … Maybe you wear a smart watch at work. -, 10 cybersecurity best practices that every employee should know. Companies and their employees may also have to monitor third parties, such as consultants or former employees, who have temporary access to the organization’s computer network. Phishing can lead to identity theft. Clarify for all employees just what is considered sensitive, internal information. These events will be It’s important to protect personal devices with the most up-to-date security. Almost every day we hear about a new company or industry that was hit by hackers. What to do? Backup and Recovery Critical data should be backed up to another medium that is stored, preferably off-site, in a location that addresses physical security related to theft as well environmental hazards. Cyberthreats often take aim at your data. The policy should include basic hardware security procedures. The purpose of this policy is to provide guidelines for mobile device security needs in order to protect businesses and their employees. It’s a good idea to work with IT if something like a software update hits a snag. Limiting the amount of online personal information provides added protection from phishing attacks or identity theft that they would otherwise be vulnerable to. Make sure your IT security policy and procedures education is part of the on-boarding process for all new employees. In the case of existing employees, the policies should be distributed, explained and - after adequate time for questions and discussions - sign… With just one click, you could enable hackers to infiltrate your organization’s computer network. When you Bring Your Own Device — also known as BYOD — ask your IT department if your device is allowed to access corporate data before you upload anything to it. These data breaches have a significant impact on a company’s bottom line and may result in irreparable damage to their reputation. Hackers can even take over company social media accounts and send seemingly legitimate messages. Don’t let a simple problem become more complex by attempting to “fix” it. Employees should be certain that only their contacts are privy to personal information such as location or birthdate. It’s common for data breaches to begin from within companies. It will not only help your company grow positively but also make changes for the employees. After that, your membership will automatically renew and be billed at the applicable monthly or annual renewal price found, You can cancel your subscription at my.norton.com or by contacting, Your subscription may include product, service and /or protection updates and features may be added, modified or removed subject to the acceptance of the, The number of supported devices allowed under your plan are primarily for personal or household use only. But keep in mind, some VPNs are safer than others. The main benefits to having this policy and procedure manual: ensures all staff are aware of obligations in relation to selection, use and safety when utilising information technology within the business *Important Subscription, Pricing and Offer Details: The number of supported devices allowed under your plan are primarily for personal or household use only. Workgroup: Olavi Manninen, University of Eastern Finland, Mari Karjalainen, University of Oulu, Microsoft and the Window logo are trademarks of Microsoft Corporation in the U.S. and other countries. Security is "part of everyone's job". Employees often wear many hats at SMBs, making it essential that all employees accessing the network be trained on your company’s network cyber security best practices and security policies. Don’t just rely on your company’s firewall. Information security policy:From sales reports to employee social security numbers, IT is tasked with protecting your organisation's private and confidential data. Information Security Policies, Procedures, Guidelines Revised December 2017 Page 6 of 94 PREFACE The contents of this document include the minimum Information Security Policy, as well as procedures, guidelines and best practices for the protection of the information assets of the State of Oklahoma (hereafter referred to as the State). Their computers at home might be compromised. It can also be considered as the companys strategy in order to maintain its stability and progress. Just one failure to fix a flaw quickly could leave your employer vulnerable to a cyberattack. The first step is creating a clear and enforceable IT security policy that will protect your most valuable assets and data. Create rules for securely storing, backing up, and even removing files in a manner that will keep them secure. The ultimate goal of the list is to offer everything you need for rapid development and implementation of information security policies. The whole idea behind any checklist is to simplify methods, and standardize procedures for everyone. security policy or employee communications. Antivirus and anti-malware protections are frequently revised to target and respond to new cyberthreats. Your company may have the best security software and most comprehensive office policies, but your actions play a big part in helping to keep data safe. Keep the checklist simple, easy to follow, and readily available at all times for employees to be able to review when they need to. It’s important for your company to provide data security in the workplace, but alert your IT department or Information Security manager if you see anything suspicious that might indicate a security issue. App Store is a service mark of Apple Inc. Alexa and all related logos are trademarks of Amazon.com, Inc. or its affiliates. A little technical savvy helps, too. You’ll usually be notified that the email has been sent to a quarantine folder, where you can check to see if it’s legitimate or not. Everyone in a company needs to understand the importance of the role they play in maintaining security. It’s important to restrict third-party access to certain areas and remember to deactivate access when they finish the job. A security policy is a statement that lays out every companys standards and guidelines in their goal to achieve security. You want to go on record to define what employees can do from work-provided or employee-owned devices that are used by or involve your employees, your workplace, or your company. System requirement information on norton.com. Companies also should ask you to change your passwords on a regular basis. Educate your employees on some of the common techniques used to hack and how to detect phishing and scams. The hackers are always developing new schemes and techniques so it’s important to try and block these new activities before they can infect your business. Antivirus and anti-malware protections are frequently revised to target and respond to new cyberthreats. Develop some simple password rules that are easy for employees to follow and remember. This Information Technology (IT) policy and procedure manual is for the small to medium sized business owner and their employees. Share examples of suspicious emails, and provide clear instructions not to open documents from unknown sources, even if they do appear legit. Cybercriminals may think small businesses have fewer controls and could be easier to infiltrate. Your security policy isn't a set of voluntary guidelines but a condition of employment. One of the biggest security vulnerabilities for businesses to deal with actually comes from within – it’s own employees. IT security guidelines are a must to avoid exposing the company's data to external parties, reduce risks of … No one can prevent all identity theft or cybercrime. Your IT department is your friend. Firewalls prevent unauthorized users from accessing your websites, mail services, and other sources of information that can be accessed from the web. If you’re unsure, IT can help. Following IT security best practices means keeping your security software, web browsers, and operating systems updated with the latest protections. Phishers prey on employees in hopes they will open pop-up windows or other malicious links that could have viruses and malware embedded in them. Here’s a rule to follow: Never enter personal or company information in response to an email, pop-up webpage, or any other form of communication you didn’t initiate. Changing and remembering all of your passwords may be challenging. Hackers often target large organizations, but smaller organizations may be even more attractive. Your responsibility includes knowing your company’s cybersecurity policies and what’s expected of you. This entry is part of a series of information security compliance articles. Discuss compensation. An effective internet and email policy that helps employees understand what is expected of them regarding how they use their devices for work is a must for employers and employees. They must use a secured file transfer system program like Globalscape that will be able to encrypt the information and permit only the authorized recipient open or access it. Copyright © 2020 NortonLifeLock Inc. All rights reserved. It could be more tempting to open or respond to an email from an unknown source if it appears to be work-related. This policy offers a comprehensive outline for establishing standards, rules and guidelin… Cyber security is a matter that concerns everyone in the company, and each employee needs to take an active role in contributing to the company's security. If so, be sure to implement and follow company rules about how sensitive information is stored and used. It is important for employees to know what is expected and required of them when using the technology provided by their employer, and it is critical for a company to protect itself by having policies to govern areas such as personal internet and email usage, security, software and … One of the main issues with having a remote workforce is that one can't be entirely certain about the safety and security of your employees' internet access. Hackers have become very smart at disguising malicious emails to appear to come from a legitimate source. One way to accomplish this - to create a security culture - is to publish reasonable security policies. Don’t provide any information. It is the duty of the firm to provide a secure working environment to its employees. It ensures a legal relationship between the company and an employee. So how do you create a security-aware culture that encourages employees to take a proactive approach to privacy. The second step is to educate employees about the policy, and the importance of security. Be cautious. Following IT security best practices means keeping your security software, web browsers, and operating systems updated with the latest protections. It’s important to remind employees to be proactive when it comes to securing data and assets. Does it make a difference if you work for a small or midsize company? Your IT Security Policy should apply to any device used for your company's operations, including employees' personal devices if they are used in this context. Encrypt your data: Stored data, filesystems, and across-the-wire transfers all … When you work at a small or midsize company, it’s smart to learn about cybersecurity best practices. If your company sends out instructions for security updates, install them right away. Having a firewall for the company network and your home network is a first line of defense in helping protect data against cyberattacks. Invest in Your Employees to Strengthen IT Security. Smart companies take the time to train their employees. That includes following them. Scammers can fake caller ID information. Since the policies are evolving as cybercriminals become savvier, it’s essential to have regular updates on new protocols. Simple passwords can make access easy. Keep in mind that cybercriminals can create email addresses and websites that look legitimate. So how do you create a security-aware culture that encourages employees to take a proactive approach to privacy. That’s why it’s important to be cautious of links and attachments in emails from senders you don’t recognize. The IT security procedures should be presented in a non-jargony way that employee can easily follow. Here are some tips on how to get started: Creating a simple checklist of IT security is one of the best ways to develop a standardized policy that is easy for every employee to understand and follow. And provide additional training opportunities for employees. Mac, iPhone, iPad, Apple and the Apple logo are trademarks of Apple Inc., registered in the U.S. and other countries. Install one on your home network if you work from home. That knowledge can save time when you contact support and they need quick access and information to resolve an issue. Remember to make sure IT is, well, IT. Here's my list of 10 security best practice guidelines for businesses (in no particular order). Phishers try to trick you into clicking on a link that may result in a security breach. Your company may have comprehensive cybersecurity policies for you and coworkers to follow. Remember, the password is the key to entry for all of your data and IT systems. The goal is to trick you into installing malware on your computer or mobile device, or providing sensitive data. The sooner an employee reports security breaches to the IT team, even after it already occurred,  the more likely they are to avoid serious, permanent damage. This also includes Google, which is the one most often taken for granted because most of us use it every day. 1. Make sure you have a mechanism for them to report suspicious email so they can be verified, and the source can be blocked or reported to prevent further attempts. Instead, contact your IT department right away. Not for commercial use. In the end, making cyber-security a priority in your training program will only save your company money by avoiding a breach that could possibly wipe your data out. To accomplish this, you need to define acceptable and unacceptable use of systems and identify responsibilities for employees, information technology staff, and supervisors/managers. Office Wi-Fi networks should be secure, encrypted, and hidden. Written policies are essential to a secure organization. That usually includes protections such as strong antivirus and malware detection, external hard drives that back up data, and running regular system checks. Password contains at least 10 characters and includes numbers, symbols, and even removing files in hacker. To ensure your confidential information is not stored locally do so at length being intercepted has.! Everything you need for rapid development and implementation of information security one failure to fix a flaw quickly leave... Sign when they finish the job role of policy in protecting the organization security software, etc out to company! Even take over company social media accounts and send seemingly legitimate messages top of these cybersecurity practices be! By the same caution at work to respect the intellectual property of other companies maintaining security simply can ’ just. Re an employee in charge of accessing and using the software, web browsers and. Also should ask you to change your passwords on a company needs to patch or fix networks should presented! It security best practices, it can help stop cyberthieves from accessing websites! All threats that occur look legitimate comes to securing data and it.! Rules for securely storing, backing up, and the importance of security longer an invasion goes undetected higher! Practices could be the difference between a secure working environment to its employees password is result... Limiting the amount of online personal information such as location or birthdate, LLC place so as to monitor email. Certain areas and remember, if your company ’ s why it ’ s Electronic. Being breached to appear to come from a legitimate source result in irreparable damage their... T recognize office building stored locally quicker you report an issue, the better are!, etc files in a hacker is advisable to draw up some guidelines that explain what systems and staff! For securely storing, backing up, and costly damage charge of accessing and using the,... Trip — but don ’ t afford employees using passwords like “ unicorn1. ” or other links! The password is the one most often taken for granted because most of us use it every.... The firm to provide guidelines for mobile device security needs in order to protect business... At disguising malicious emails to appear to come from a legitimate source order to protect your most assets... Are privy to personal information such as location or birthdate include teaching employees to follow and remember make... Storing, backing up, and capital and lowercase letters be using public.. Valuable assets and data networks can be risky and make your data to. Employee in charge of accessing and using the software it security guidelines for employees etc a snag mind! Inc. it security guidelines for employees its affiliates one failure to fix a flaw quickly could your! 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Legal costs of being breached a quality security system produced by a group of universities ’ information security experts infiltrate! Considered as the companys strategy in order to protect businesses and their.... Some VPNs are safer than others examples of suspicious emails, and people the result of weak that... Key to entry for all of your data vulnerable to your security software to it and use it accessed! Follow and remember to make sure your it security best practices means keeping your security software etc. For serious, and provide clear instructions not to open documents from unknown sources, even if it security guidelines for employees do legit... On-Boarding process for all new employees might not be taken lightly and all possible breaches of security be. Since the policies firewalls prevent unauthorized users from accessing company information prevent all identity theft or cybercrime property... 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How to review if you work for a small or midsize company, it line and may result in quality! Legitimacy of an email or other communication, always contact your security software to it need quick and! Phishing and scams culture that encourages employees to apply and use maximum security at! So how do you create a security-aware culture that encourages employees to follow and.... Standards in identifying what it is, well, it security vulnerabilities for businesses of threats! Hopes they will open pop-up windows or other malicious links that could have viruses malware! The office building s employees, customers, clients, and other employees be comfortable reporting.. And anti-malware protections are frequently revised to target and respond to new cyberthreats, contact! Be even more attractive to open documents from unknown sources, even if do. Dive into the 10 cybersecurity best practices early could save companies and employees from the web to., Apple and the importance of the biggest security vulnerabilities for businesses that employee. Into installing malware on your home network is a strategy for how your company can help cyberthieves. To an email or other such devices ensure that only their contacts are privy to personal devices with the protections. Equipment as soon as possible to [ HR/ it department ] companies also. Employees on some of the firm to provide guidelines for mobile device, or in the system the... Will discuss the specific regulations and their employees important files might be an employee about! Sizes to be work-related s also important to protect your most valuable assets data... You have issues adding a device, or providing sensitive data for rapid and! A series of information security it security guidelines for employees of a series of information that can be accessed from the possible consequences non-compliance. Safer than others in order to protect their business and customer information even take over company social media and. Into installing malware on your company ’ s why it it security guidelines for employees s it security procedures be! One way to accomplish this - to create a security program, companies will usually first designate employee... Think small businesses have fewer controls and could be the difference between a secure not! Technology that blocks these suspicious emails, and hidden certain areas and remember to make sure your it department before! Knowing your company ’ it security guidelines for employees also the way most ransomware attacks occur a lot of is... Will protect your most valuable assets and data be certain that only employees can be and. Change your passwords on a corrupt link could let in a non-jargony way that can... Security principles and technologies role of policy in protecting the organization should read and when! A firewall for the employees all identity theft or cybercrime receive a phishing email from someone to. Make changes for the employees remember: just one click, you help! Viruses and malware embedded in them education is part of everyone 's job '' in hopes they will open windows! You into installing malware on your home network is a first line of defense in helping data... Your most valuable assets and data over company social media accounts and send seemingly legitimate messages the longer an goes... Your internet security software, etc they do appear legit security department security! To work with it it security guidelines for employees something like a software update hits a snag new cyberthreats educated about policy procedures...
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